Please read this information carefully before completing the 2014 Community Partner Application Form. All questions should be directed to Ashley Jones at (510) 316-7079, or by email at firstname.lastname@example.org
While we do our best to place those organizations accepted into the Community Partners Program into the area of their preference, priority is given to those Beverage Partners who have previous experience operating a beverage booth and/or selling beverages.
Eligibility for the program is based on available space in relation to the number of applications received. Applicant organizations must be based within the nine counties of the Bay Area: Alameda County, Contra Costa County, Marin County, Napa County, San Francisco County, San Mateo County, Santa Clara County, Solano County, and Sonoma County.
Additionally, the Community Partners Program is only open to non-profit organizations whose service involves, supports, and engages lesbian, gay, bisexual, and transgender communities, people living with HIV/AIDS or breast cancer, or positive outreach/education to the general public about these issues.
Oakland Pride will obtain all necessary permits relating to the sale of beverages.
The Beverage Partner will receive cash bags and boxes and shall be responsible for accounting for all sales to Oakland Pride during the course of the event. Deposits with Oakland Pride should be counted prior being bagged and should be clearly labeled for the organization. Tips should be kept separately from sales monies.
When the gross earnings for your booth(s) have been counted, a statement will be prepared detailing the attributable expenses. These expenses will be deducted from the gross earnings; expenses include the following:
- Cost of booth structures
- Beer technician
- Product (Soda, Water, Alcohol, beer, wine)
- Storage containers
- Other related expenses
The statement will reflect the net proceeds from your booth less expenses of which 20% will go directly to your organization.
The statement and check will be presented to your nominated representative at the Volunteer and Community Partners Appreciation Party to be held no later than November 30, 2014. For organizations that do not send a representative to the party, checks will be mailed no later than November 30, 2014, by U.S. post to the address on the application.
The price to the consumer of all beverages will be set by the Pride Celebration Committee in advance of the annual event.
Booths structures of varying size will be supplied (according to product and site). Each booth will be equipped with tables and/or serving pier around the perimeter. In addition to the product to sell, each booth will also be supplied with cups, ice, bins for storage, and a garbage can. In addition, booths vending beer will have access to a technician. No electrical power will be provided.
A predetermined quantity of stock will be delivered to each booth. All opened cases and tapped kegs will be itemized as an expense before calculation of your share, so please exercise caution when opening more than one case of product at any one time, as opened cases will be added to the total cost calculation for your booth even in the event that the product is not sold. Please review the finance section above for information on how this will affect the final grant amount.
Staff, Supervision & Conduct
Each Beverage Partner must provide a minimum of six-eight volunteers to staff each booth under their supervision when the event begins. One of these volunteers will be the booth supervisor, two should be designated as cash counters, and one should be designated as refill/stock watch and cleaner. The remaining volunteers will be servers. All staff must attend a training session organized by Oakland Pride by August 31st. Stock and product will be delivered to the booth but all loading and unloading will be done by your volunteers.
Beverage Partner must have at least two volunteers, including the Beverage Coordinator, at their booth space at 8:00 a.m. to receive product and set up their booths. Beverage Partners who do not arrive on time will have $50.00 deducted every 15 minutes they are late, so please arrive on time. By 10am the booth should fully staffed and throughout the duration of the event (event time for Pride 2014 is 11:00 a.m. – 7:00 p.m.). A minimum of two volunteer MUST remain after the event is over to act as security for the booth until all cash deposits have been collected and all stock has been collected and signed for. These volunteers should anticipate being at their booth until 10:00pm. Beverage Partners who leave early (abandon booth) prior to event closure will be subject to forfeiture their earnings for the day.
The beverage operation prior to and at the event will be managed by a Beverage Coordinator. The Beverage Coordinator will supervise all aspects of the beverage operation at the event and have complete authority from Oakland Pride.
While performing their duties, all personnel involved with the Beverage operation:
- shall not do so under the influence of alcohol, recreational drugs, mind altering substances or other intoxicants (including medicinal marijuana);
- shall behave in a courteous manner to fellow staff and members of the public.
Beverage Partners undertake to obey all safety and other regulations imposed by either Oakland Pride and/or The City of Oakland.
Each organization's volunteers should be clearly identifiable at the event as belonging to your organization.
You must keep litter to a minimum and in particular must ensure that packaging for stock, etc., is cleared promptly. Trash should not be allowed to accumulate, which poses a safety and fire hazard. At the conclusion of the event, each Beverage Partner shall ensure that the site occupied by the booth is free of litter.